SMAI Sanctioning Plan for MWC
SMAI
Sanctioning Plan for MWC Host Festivals
Purpose………….
1.
Provide for year-to-year consistency in MWC events
2 Provide a professional quality event for athletes and
spectators
3. Provide for a good show with entertainment value for
spectators
4. Maximize the benefits to
the Festival of hosting the MWC
A. What
SMAI can/will do for the Games/Festival
1) Publicize the Host Festival to Athletes
a)
Publish the competition location on masters’ website
b)
Announce via email to all masters’ athletes in our data base
(300+)
c)
Publish travel and tourism information about the host location on
website
d) Publish
all info about the competition on website
e)
Place athlete’s Entry Form on website
f)
Encourage entry by athletes through multiple emails throughout the
year prior to the festival and website entries
g)
Make a strong effort to fill
all classes and maximize the number of athletes entered
h)
Provide a link from masters’ website to host festival website
i)
Help obtain the services of athletes in the Festival’s media
events
j)
Provide host’s media person with information about and pictures
of entered athletes
2) Assist the AD and Host Festival in many ways
a)
Receive all athlete entries and collect entry fees
b)
Assist in design and purchase of event and participation medals
c)
Place athletes in proper age classes and determine flights for
competition
d)
Provide computerized scoring program (requires our scorer’s
services)
e)
Provide computer and printer for scoring if necessary
f)
Assist with schedule of events by flight if needed
g)
Assist AD with field/event layout if requeste
h)
Provide flags of all athletes’ nations for display at athletic
area
i)
Provide standard rules for competition if needed
j)
Provide information on world records for AD and announcer
k)
Aid in obtaining all needed equipment for athletics
l)
Check-in athletes prior to competition
m)
Assist in weigh-in of U200
athletes
n)
Pass out t-shirts, gate passes, and any freebies to athletes prior
to competition
3)
Amenities
a)
Provide each athlete with a games patch
b)
Post results on SMAI website and NASGA site
c)
Place game’s and athletes’ pictures on website gallery
afterwards
B. Items
required of the Games/Festival
1) Contract: Games will abide by SMAI requirements as agreed to in the Host Festival Contract
2)
Publicity
a.
Make a regional effort to publicize the Masters World
Championships attraction at their games well in advance of the games
` b.
Use a variety of media outlets for publicity
c.
Prominently publicize the athletics within the festival site
during the event
d.
Make every effort to maximize attendance at the games and the
athletic venue(s)
3)
Festival and Athletics site
a.
Place athletics area in a prominent location within the festival
grounds
b.
Provide adequate field space for athletics
c.
Athletics area will be attractively decorated with flags and
banners to draw spectators to the area
d.
Field layout will conducive to viewing by spectators
e.
Athletics may be competed in multiple locations if necessary
f.
Provide a safety barrier to restrain and protect the audience
g.
Provide covered bleachers adequate for spectators at each venue
h.
Provide food and drink vendors near athletic area for spectators
4)
Equipment
a.
Provide all equipment for the contested events with weights
certified
b.
Provide scales for weighing in U200 athletes
c.
Have sufficient safety cages for hammer events
d.
Provide electrical power to scorekeeper’s table
e.
Provide athletics only “porta-potties” for athletes within
each athletic area
f.
Provide an announcer and adequate PA system for each athletic area
g.
Provide walkie-talkies for use by AD, SMAI personnel and
announcer(s)
h.
Provide tables, chairs and ample canopy/tent areas within athletic
area for athletes and scorekeeper
i.
Provide at least 10 flag poles for nations flags (metal conduit or
pvc)
5) Personnel
a.
Provide certified judge for each event
b.
Require judges to be kilted during the events
c.
Provide judges with similar shirts for easy identification by
athletes and spectators
d.
Provide helpers for judges for marking, measuring, returning
hammers and setting up cabers (last two are a must)
e.
Provide unique t-shirts to helpers
f.
Provide scorekeeper, computer and printer for scoring (SMAI can
provide these but the host needs to pay her for her services. She is
extremely competent and the scoring program is excellent.)
g.
Provide an experienced announcer who is acquainted with athletics
and the athletes
6) Awards
a.
Provide 1st, 2nd and 3rd place
medals for each event
b.
Provide appropriate awards to World Champion in each age-class
c.
Provide awards for 2nd and 3rd in each
age-class
d.
Provide each participant with a “participation” medal or other
similar item so everyone takes home something
e.
Provide a suitable stage for Championship awards ceremony
7) Athletes
a.
Provide a games t-shirt for each athlete and require that they be
worn during competition so that spectators can easily identify athletes – may
be a different color for each class
b.
Provide sport drink and/or water for athletes throughout the day(s)
of competition
c.
Provide pre-competition nourishment such as fruit, juice, etc.
d.
Provide lunch for athletes and officials within the
athletic area
e.
Provide snack for athletes in afternoon
f.
Provide gate passes for athletes and their spouses and children,
and officials
g.
Assist athletes in transport to the field – buses, parking, etc.
h.
Assist athletes in transport about the field – golf cart to
carry equipment from parking or bus area